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Own Your Calendar to Own Your Life

Inspired by this week’s featured Reflection Weeks episode of the Moms Making Six Figures Podcast with our founder, Heidi Bartolotta, who believes in owning your calendar to own your life.  There is freedom in taking back your most finite resource: time. 


One of the perks of mentoring teens through some of their most tumultuous years is getting to be a first-hand witness to their astounding growth as they step into their identity and find their passion for life.  Their contagious energy is also wildly admirable (yes, I realize they sleep in absurd stretches of time, but have you seen what they juggle and accomplish when they are awake?!) and I often find myself thinking back to my own college days while drinking my third cup of coffee, “How do they do it? How did I do it?”

Quite simply, young adults are experts at time management (please suspend your disbelief, I can hear your cries of outrage echoing across the internet).   Really, it’s true.  Their schedules are every bit as demanding and filled to the brim as our own, but they have the hard-wired training and resources to manage all the moving pieces (with our guidance, chauffeuring, and financial support of course). They know the secrets many of us have forgotten when we left the world of 18 credit semesters and part-time jobs behind: the secrets of time blocking and a balanced calendar.  Here are six strategies you can begin implementing today to take back your calendar, and your time, to find freedom for fun and pursuing your passions.


Time Blocking

Unlike teens and university students, most of us don’t have dedicated and focused amounts of time (blocks) throughout our day for specific and similar tasks, like our ENGL 101 course. When we were students, whatever remained to be completed at the end of a class got put on the back burner while we focused our attention on the next block, and it didn’t come back to our mind until we hit our study block later that day.

Looking over your own calendar, begin by identifying all the daily tasks that are an essential and necessary part of your routine, both personally and professionally.  Group like tasks, and assign blocks of time to each.  Instead of living by a to-do list that will inevitably lead to burn out, with time blocking you focus your attention and energy on related tasks in a set period of time; what remains to be done, will remain to be done, and you move on to the next block.

Color Coding

Now that you’ve organized your calendar into blocks of time, designate each block with its corresponding color of your seven chakras.  This isn’t just some new age magic or an excuse to play with colorful pens, instead this technique allows you to see, visually, where your calendar and likely your life is out of alignment.  Each of your chakras corresponds to one of seven energy points in your body; if we’re trying to better manage our time, motivation, and energy, it would make sense to start from a point of reflection to achieve more synergy.

Here is just one way to approach this technique according to LinkedIn blogger John Rampton, “For example, because red is the root chakra symbolizing survival and safety, you would want to use that color for all work-related tasks.  For creative tasks, you might choose to use orange; yellow would represent the items that help you grow; green is reserved for personal events like lunch with a friend; blue equates to activities that express your mind like writing, and indigo is meant for activities that deserve your attention.”

E-mail

It’s a necessary part of doing business, and most parts of our modern lives.  If we don’t manage our e-mail, our avoidance of it will eventually manage us.  You have to commit time to organizing your personal and professional communication, and once you have a system in place, in order to maintain it, you need to give it its own block in your day.  We said we what we said, there is no way around it.  See Do It Yourselfbelow.

Eat the Frog

There’s a reason this time management technique took the business world by storm when it first debuted, and continues to do so.  According to Brian Tracy, the technique’s founder, when you tackle your Most Important Task of the day before you turn your attention to anything else, you can, “go through the day with the satisfaction of knowing that that is probably the worse things are going to [go] all day long.”  Even science proves that our most productive and focused hours are in the morning, before other distractions and tasks consume our energy.

Determine when your “Power Hours” are and dedicate that Time Block to your biggest work frog each day; best to eat it before lunch so you can cleanse your palate as the day continues.

Schedule Everything

If it isn’t important enough to make it on your calendar, it probably doesn’t deserve one of your time blocks.  Conversely, there are aspects of our lives that are essential to our well-being and our soul’s nourishment; if these areas aren’t making it onto your calendar, you’re likely experiencing some alignment issues between your personal and professional life.  Just as you would schedule a block of time for meetings, schedule a block of time to take care of your physical and mental health, whatever that looks like for you. And, if you have a tendency to allow your work day to linger long into the evenings and time with your family and friends is continually being compromised, it’s time to begin scheduling an ‘Out of Office’ time as well.

Make yourself an optional list of ‘electives’ and ‘extra-curriculars’ you’d like to pursue if there are openings in your schedule, but that can also be the first things to be removed when your calendar begins to feel chaotic or life begins to feel unbalanced.  And perhaps the biggest challenge, dare we say it, begin to block open time into your day every single day that you can choose how to flexibly fill depending on what the day and your dreams demand

Do It Yourself

When you find the system, or systems, that work best for you, the most successful entrepreneurs have found that as soon as they begin to outsource their time management, they begin to outsource their control over their own life as well. Maintain your own calendar, reflect on it and refine it often, and share it with the people who it affects the most, but never outsource your schedule to someone else to plan for you.


Teens and young adults are exceptional at time-management because they have no other choice but to be.  When you own your calendar, you own your time and ultimately you own your life.  Fine tune this skill and achieve your personal and professional goals while also gaining better alignment and freedom with your most finite resource: time.

 

Back to School Children Family

Quick Tips for Back to School Shopping

My daughters are heading into kindergarten and 3rd grade next month and I just opened their classroom supply list – WOW, it’s a long one!  I don’t even remember having a backpack in kindergarten, yet she will be showing up with 24 “Ticonderoga Wood-Cased #2 yellow pencils” (because any old #2 pencils just won’t do), 2 boxes of 16 large washable crayons, 2 boxes of 24 small crayons, 4 pink erasers, 4 large glue sticks, 1 box of Kleenex, 2 containers of disinfectant wipes, 1 spiral notebook, 1 pair of blunt scissors, 1 nap mat, 1 blanket, 1 change of clothes, 1 box of sight words, and a partridge in a pear tree…oh wait, no partridge, got a little carried away, but you get the idea.  And that’s just for the kindergartener!  I’ll spare you the 3rd grade list, as it’s even longer.  Don’t get me wrong, I appreciate our school and have a great love for our teachers, but it’s time to tackle the list and ensure the best possible deals!

I’m a frugal momma, and that’s just supplies, so let’s get started

Don’t leave home, Amazon Prime day might be long gone but the competition isn’t

Economists have stated that Amazon Prime day actually surpassed 2016’s Black Friday and Cyber Monday, which is forcing many stores like Staples, Office Max, and Office Depot to offer deeper discounts and free shipping when you spend over a certain amount to remain competitive.  This year I picked up spiral notebooks from Staples online for as low as 19 cents and boxes of crayons for 50 cents – for that price you might want to add a few extras and save for next year by keeping a bin with a small inventory of school supplies.  I sat at the computer and tackled both class lists in under 30 minutes with Staples.com.  Save time, save money, avoid the impulse spending and the stress of finding a parking spot – online shopping for the win!

Avoid the trendy gear

Disney’s Descendants has been running rampant through our house this summer, but I just wouldn’t give in to the Evie and Mal matching backpack and lunch box.  Once the next best thing comes along, my girls will be begging for an upgrade, which will only result in wasted cash.  Amazon has some great deals on backpacks with many options to choose from.  Once again, why leave home!

Shop affordable

Old Navy and Kohl’s have become my go-to stores for back to school clothes of solid quality and price.  Great coupons and sales are readily available whether your kiddos are in uniforms or create their own look.  And if you see an item you bought in the last 14 days on sale later, you can get the difference refunded with a receipt only.  Kohl’s offers a very generous return policy.

Plan your lunches based on weekly grocery circulars 

Check your weekly grocery circulars for the best prices on veggies and produce.  Even organic options can be found on sale.

Go Green

The Container Store offers lunch-time essentials containers for as low as $5.99 (Colorful Klip-It Lunch Cube-to-Go – https://www.containerstore.com/s/kitchen/colorful-klip-it-lunch-cube-to-go/1d?productId=10025083) that can be reused all year long.  At that price, you may want to pick up two sets per kid to avoid the stress of washing them nightly.

On to another school year we go moms, we’re almost there – hang in there as you get through these last weeks of summer!

article

Moms Celebrate Back-To-School Bliss

blog3Back-to-School Bliss

I don’t know who coined the phrase “lazy summer days”, but I’d like to meet that person and ask how it’s done. Then lock him in a room with my mischievous munchkin from June to August and see just how lazy he feels.

For a parent, there’s hardly anything lazy about summertime. It’s 70 days of extended, noisy car rides; hauling suitcases packed with gear; getting to and from sports practices, dance recitals, music lessons, camps or all of the above; bedtime struggles when the term “school night” no longer applies; weary, worried eyes tracking constant activity; and scorching afternoons standing in line at overpriced, overcrowded amusement parks.

So when I overheard a mom ask if anyone would like to join her for a margarita at 8 in the morning just after dropping off her kids to their first day of school, I did not judge. In fact, I would have happily joined her. And I found myself staring down those who gave her sideways, disapproving glances.

After all, it’s hard keeping the kiddos entertained while juggling household and work responsibilities. And even more difficult maintaining sanity after hearing, “What are we going to do today, Mom?” every morning ad nauseam.

Don’t let anyone make you feel guilty when your fussy pants tots finally strap on their backpacks, and you delight in that beautiful bell announcing it’s time for class. A sound that once commenced six hours of academic lockup now signals freedom.

In fact, I don’t mind scrambling to assemble healthy school lunches that, despite my best efforts, my son will likely attempt to trade for sugary snacks. Or fighting supermarket crowds to purchase paper, pencils and other classroom paraphernalia. Or taking an extra two to six hours trying to relearn quadratic equations so my son can turn in his second grade homework (what the heck happened to counting on fingers?).

All this heralds a daily break from parental duties. And, as much as I love my kid, I need a little time to myself to recharge and regain composure after bombardment from almost constant kiddie drama.

Of course, I’ll no doubt fill my newfound freedom running errands, squeezing in extra office hours and cleaning disheveled spaces without a “Mom, can you get me…” or “I’m bored” or “Brandon keeps poking me”. But perhaps this year, I’ll take some time to read a good book, indulge in a new hobby or maybe just get that margarita and see what this whole “lazy days” thing is all about.

Happy Thoughts

Here’s a mom who knows how to celebrate the end of summer: Mommy Happy Dance. What are ways you’ve indulged in some mommy time during the school year?